Exhibitor Resources

Don't Forget to Complete Your Tasks

Through the Exhibitor Portal, you can upload your logo and update your company information, register your booth personnel, make payments and view invoices, purchase lead retrieval, and much more. Additional key exhibitor information will be posted throughout the year.

Important Dates to Remember

It's easy to forget the many details it takes to exhibit at the ACVIM Forum. Stay on top of your game by checking this page early and often!

Sponsorship Opportunities

Put your company's name at the forefront of attendees' minds at the ACVIM Forum with 2019 sponsorship and advertising opportunities.

Welcome to the Exhibitor Resource Center!

On behalf of the entire ACVIM Team, THANK YOU for making the decision to exhibit at the 2019 ACVIM Forum, in Phoenix, Arizona. At the ACVIM, we appreciate your support and know that you are committing valuable time and resources to participate in our conference. Therefore, we have created this Resource Center to provide you with the tools you need to maximize your investment.

Be sure to bookmark this page for easy access to your resources including important dates and deadlines, housing information as it becomes available, and more.

Show Services

Freeman is the official show services partner of the ACVIM Forum. Freeman’s online ordering system provides you with the ability to order a wide range of products and services as well as access important show information, forms and dates which include move-in/move-out schedules.

More information to come late Fall 2018.

Exhibitor Badges

Exhibitor Additional Badges

Each exhibiting company will receive four complimentary badges per 100 square feet of booth space. Additional badges outside your complimentary allotment will be charged at $250 each. Online exhibit personnel badge orders will open March 1, 2019 and must be completed by Monday, May 27, 2019. Payment for additional badges requested onsite is required prior to printing the badge, no exceptions.

Lost or Misplaced Badges
Lost or misplaced badges onsite may be replaced for $50 and will require a photo ID. No name substitutions will be granted once badges have been printed.

Lead Retrieval

Lead retrieval is an excellent way to track traffic within your booth and capture leads. The ACVIM will select the official lead retrieval contractor by January 1, 2019. The vendor will provide services and equipment at prevailing rates and terms. The ACVIM does not assume any liability related to the performance or nonperformance by this appointed contractor.

Exhibitor Marketing Toolkit

We're committed to helping you make your 2019 ACVIM Forum experience as profitable and productive to your business as possible. That's why we've created this Marketing Toolkit with valuable information and a selection of materials to boost your ROI and success. The Kit is loaded with everything you need to promote your presence at the show.

 2019 Exhibitor Marketing Toolkit            Download Banners            Download Logos 

Exhibitor Insider Newsletter Archive

Exhibitor newsletters will be sent on a monthly basis, December 2018-June 2019 to keep you informed of the most up-to-date information regarding the ACVIM Forum.

Recent newsletters will be posted here as they are sent.

Booking Your Hotel

More information coming in December 2018.

The ACVIM negotiates the lowest available rates with our hotel partners with a special emphasis placed on early-bird rates offered for reservations made prior to early-bird deadline date.

More rooms booked in the block means we can better meet the needs of our attendees and exhibitors for future Forums and help keep our registration fees at a competitive market price. The important announcements and information the organization may share with attendees at check-in are provided only at those hotels within the group block.

By staying in the official hotel block you will receive complimentary extras like free internet access, restaurant discounts, spa discounts and much more.

Official hotels are inspected by the ACVIM prior to your arrival. To better accommodate each guests needs, reservation protection is provided before, during and after your stay if any unexpected challenges should occur.

The closer you are to the Forum, the greater chance of informal networking opportunities at hotels within the group block (as this is where a majority of attendees are staying).

Every year we receive reports of companies posing as official travel vendors offering lodging. They are NOT endorsed or affiliated with the conference. To book your lodging, please book directly through the OFFICIAL housing link provided by Experient, Inc. Please do not become a victim of these companies’ scams as the ACVIM will have no recourse.
As an exhibitor at the ACVIM Forum, you may have a number of questions as you start preparing for the conference. Get your questions answered by reviewing our frequently asked questions.