Exhibitor Resources

Exhibitor Resources

Exhibitor Resources

ACVIM appreciates your partnership at the 2017 ACVIM Forum in National Harbor, MD. Bookmark this page for easy access to your resources including important dates and deadlines, housing information as it becomes available, and more.

If you can’t find what you are looking for, please feel free to reach out to your primary contact at ACVIM:
Leah Gayheart
Conference Partnerships Manager
(303) 231-9933, ext. 115


ACVIM has secured hotel rooms at the Gaylord National Resort and Convention Center. Book Your Housing.


  1. ACVIM has negotiated discounted rates especially for our conference attendees and exhibiting partners.
  2. Exhibitors can set up sub blocks within our current hotel inventory offering discounted rates.
  3. It’s easy! You don’t need to search for a local hotel, simply select the official hotel and make your reservation.
  4. Be a part of the conversation—staying at an official hotel allows you to receive all the communications other conference participants receive.
  5. Staying within our designated hotel room block allows us to keep your registration costs low and continue to negotiate competitive room rates for all conference participants.

Please be aware: We have received reports of companies posing as official travel vendors offering lodging. They are NOT endorsed or affiliated with the conference. To book your lodging, please book directly through the OFFICIAL housing link provided by Experient, Inc.. Please do not become a victim of these companies’ scams as ACVIM will have no recourse.


The exhibitor show services kit will be available in February 2017. Freeman’s online ordering system provides you with the ability to order a wide range of products and services as well as access important show information, forms and dates which include move-in/move-out schedules. To receive an additional discount on select items, place your order online prior to the deadline date of May 15, 2017.


Exhibitor personnel online badge orders will open March 1, 2017 and are due by Monday, May 15, 2017. Expedite your time at the check in counter by inputting all badge names in advance.  Log in to your Exhibitor Portal to order your Badges.


Lead retrieval is an excellent way to track traffic within your booth and capture leads. Experient, Inc. is our OFFICIAL lead retrieval services provider. The lead retrieval order form is coming soon.