Call for Speakers

Call for Speakers



Thank you for your interest in speaking at the 2019 ACVIM Forum.

Throughout the year, the ACVIM requests speaker session submissions for the ACVIM Forum through an online submission process. Submissions for different session types follow separate submission timelines. All interested speakers are requested to complete the online submission process. Session submissions for the ACVIM Forum should be high level, cutting-edge, new-to-the-field, technical topics that meet the education criteria of our Diplomates. We take pride in the level of education offered to our conference attendees.

The Call for Speakers online submission portal gives individuals the opportunity to submit proposals to present at the ACVIM Forum. All completed applications received through the portal, prior to the deadline, will be reviewed and given full consideration by our review committees. All applicants will be notified of the status of their submission via email in November. Upon submission, please ensure you are available to participate in the conference in Phoenix, Arizona from June 5-8, 2019, and tentatively hold the dates.

Below you will find information on important dates, session submission types and program formats. Click on each submission type for more detailed information and proposal guidelines.


Important Dates


2019 SCIENTIFIC SESSIONS, INTERACTIVE SESSIONS, TECHNICIAN PROGRAM
Submissions Open: July 25, 2018
Submission Deadline: August 27, 2018 ***DEADLINE HAS BEEN EXTENDED TO SEPTEMBER 10, 2018***
Session Status Notifications: November 2018



2019 RESEARCH REPORTS AND RESEARCH ABSTRACTS
Submissions Open: January 4, 2019
Submission Deadline: January 25, 2019

PLEASE NOTE: IN 2019, THERE WILL NOT BE A SECOND CALL FOR LATE BREAKING RESEARCH REPORTS.

HOW TO SUBMIT A SESSION PROPOSAL

  • First-time submitters:  Select "New Users" and create an account.
    • This system does not use your ACVIM ID and password.
    • After completing your information you, will be assigned a password (access key) for your next login. This password will be emailed to you, so please check your junk mail and add to your safe senders list as necessary.

  • Previous submitters:  If you have submitted a proposal within the past two years, log in as an existing user with your email address and access key. If you do not have access to your Access Key, select "Lost Your Access Key?" to have a new one sent to you via email.

  • The submission process is comprised of three submission tasks. All three tasks must be completed to finalize and complete your submission.
    • Note: You will need to complete the third task, "Additional Presenters", even if your session only has one speaker. Simply select the task and click on "Save Co-Presenter List" to complete.
    • Adding speakers after final approval of session will require additional approval.
    • Click 'Submit' to finalize your submission for review.
      • If you do not click the "Submit" button, your session will not be finalized.
    • All un-finalized submissions will not show as complete in the submission system and will not be available for the Review process.

  • Each finalized submission will be sent a confirmation email for your records.
    • If you do not receive a submission confirmation e-mail, please log back in to the submission site to see if all your submissions are listed as Completed.

  • Submissions are limited to 5 per speaker.

          

 

Research Reports are 25-minute sessions presented at the ACVIM Forum by active researchers in the field, and permit active researchers the opportunity to present new findings using an extended abstract format. Post-doctoral fellows may be considered.

ACVIM candidates, other residents, interns, graduate students, undergraduate students or professional students cannot be considered in this category.

The 2019 Research Report Guidelines will be published in November. The 2018 Research Report Guidelines are below to help familiarize yourself with the content and process.

Anyone may submit abstracts to be considered in the research abstract category. Delivery is either 15-minute oral presentation or digital ePoster format. ACVIM candidates who submit exceptional research abstracts may be eligible for an ACVIM award.


The 2019 Research Abstract Submission Guidelines will be published in November. The 2018 Research Abstract Submission Guidelines are below to help familiarize yourself with the content and process.

 

Proposal Submission Types

SCIENTIFIC SESSIONS

Scientific Session lectures cover a review of fundamental principles of disease or an area of applied medicine. The 50–minute lectures provide an extensive, critical, up–to–date overview of a topic that is directly or indirectly applicable to veterinary internal medicine. Content is derived from evidence- based reports and similar sources with minimal inclusion of empirical information. The subject matter goes well beyond an advanced graduate or advanced professional student/resident lecture in complexity and depth.

 

INTERACTIVE SESSIONS

The Interactive Session program is designed to engage attendees in smaller discussions or hands-on settings. These sessions may run within specialty programming tracks or concurrently in the Interactive Session program. Interactive Session formats vary from session to session and can be typically categorized as follows:  


  • Case Discussions – A session that centers around a specific case and uses case materials to illustrate principles of veterinary internal medicine.

  • Commercial Presentations – Sessions supported or presented by a corporate entity. Contact Leah Gayheart for additional information.

  • Hands-on Labs – Involving active participation and practical experience with equipment or technique.

  • Lunch and Learn – Sessions that are educational in nature but occur over the lunch time frame and include a lunch meal. Sponsorship is required in order to provide meal service. Upon session acceptance, ACVIM will be in contact re: sponsorship opportunities.

  • Lunch with the Experts – Lunch-time sessions that offer a limited attendee size focusing on in-depth discussion with experts on the topic. These sessions are selected by the Forum program chair and assistant chair.

  • Workshops – Short courses that demonstrates the practical application of skills and principles using animal models, videotapes or slides, and/or one that encourages free discussion or exchange of ideas.

Interactive Session recommended guidelines include: 

  • When presenting topics that cross over specialty areas, participants are strongly encouraged to work in tandem with a specialist in the corresponding area relevant to the presentation. 
  • It is recommended speakers present two years out of any three year period. This allows for rotation in speakers and in topic areas presented. 

Additional fees and pre-registration may apply to some Interactive Sessions and will be determined by the ACVIM office. Maximum attendee levels may pertain to specific sessions to limit attendance size to allow for greater interaction. Please be as specific as possible during the submission process to outline your session needs, including recommended fees, unique technical requirements, session capacities, and more.

In addition, all sponsorships must be handled through the ACVIM office. No recognition will be provided without the involvement of the ACVIM office. Please indicate recommended sponsorship opportunities and companies within your submission and the ACVIM Associate Director of Strategic Partnerships will follow up pending session acceptance. For any questions, contact Leah@ACVIM.org.

 

RESEARCH REPORTS

Research Reports are 25-minute sessions presented at the ACVIM Forum by active researchers in the field, and permit active researchers the opportunity to present new findings using an extended abstract format. Post-doctoral fellows may be considered.

ACVIM candidates, other residents, interns, graduate students, undergraduate students or professional students cannot be considered in this category

Research Report Submission Guidelines

RESEARCH ABSTRACTS

Anyone may submit abstracts to be considered in the research abstract category. Delivery is either 15-minute oral presentation or poster format. ACVIM candidates who submit exceptional research abstracts may be eligible for an ACVIM award. 

Research Abstracts Submission Guidelines

TECHNICIAN PROGRAM

Technician sessions explore the latest research, best practices and strategies in veterinary specialty medicine, specifically designed for AIMVT and experienced technicians.