Scientific and Interactive Session speakers will receive speaker contract information by the middle of January regarding their speaking engagement at the 2018 ACVIM Forum. A two-week turnaround is requested for completing their tasks with early deadlines.

Research Report and Research Abstract speakers will be contacted at a later time.

Along with your speaker contract, we do request one of the tax forms below be submitted through the speaker portal.

 W-9 Tax Form (U.S. Residents)

 8233 Tax Form (Non-U.S. Residents)

Speaker reimbursements are based on types of sessions being presented and are outlined in the speaker agreement.

Please Note: ACVIM payments to speakers outside the U.S. will be made either by check (in U.S. funds), PayPal accounts, or wire transfers.

CHECK PAYMENT REQUIREMENTS
Check payments will be issued to the address listed on your submitted tax form.

PAYPAL PAYMENT REQUIREMENTS
Your speaker payment will be deposited into your PayPal account within 2 weeks of the ACVIM Forum. You will be responsible for any fees that PayPal may charge; however, these fees are significantly less  than wire transfer fees. An email address is required to process your PayPal payment.

WIRE TRANSFER PAYMENT
For this option, please download the Speaker Payment Method Wire Transfer Form and Fax to Gloria at: (303) 231-0880.
  Wire Transfer Payment Form

Your guide to designing a great presentation
According to Dale Carnegie, there are always three speeches for every one that you give: “The one you practiced, the one you gave, and the one you wish you gave." Attendees tell us their most memorable session experiences are those that weave together a clear narrative with discussion, interaction and thought-provoking commentary around a story, project or theme. As you design your presentation, explore some of the tips and resources that the ACVIM Forum Speaker Resource Center has collected so that the presentation that you give and the one that you wish you gave are one and the same!

Face-to-face presentations
Designing attention-grabbing, audience-centered presentations should be the goal of all conference speakers. The most exciting and dynamic speaker still requires great material in order to make a great presentation. This is why presentation design is so important. The ACVIM Forum Speaker Resource Center has assembled the information below to help you build a presentation and supporting materials that will educate, influence, entertain and persuade your audience in a way that suits both the nature of the topic you are preparing to share and your personal presentation style.

Less is more – Your slides should contain a minimum amount of information; your slide notes, on the other hand, will contain far more content. Uploaded resources will have the most content and detail.

Avoid PowerPointless – Create slides that are complementary to your remarks, not identical. Use slides as a canvas for visual representations, graphics and photos and avoid simply “echoing” your slides in your talk.

Keep it simple – Focus on one idea per slide and remember that the number of information chunks we can recall at a time is “Seven, Plus, or Minus Two.” Assemble your presentation slide in seven chunks, plus or minus two.

Extend the conversation – It’s OK to include “information” slides with resources and the like, but don’t spend time presenting that content. Upload additional resources to your session or create a handout.

Practice, practice, practice – There is no substitute for advance preparation. Practice your presentation before your colleagues and review your session description to ensure that your presentation mirrors what has been promoted.

• "What is Good PowerPoint Design?"
• Really Bad PowerPoint Seth Godin's Blog
• Top Tips for Effective Presentations
• Copyright - What can I legally quote, play (sound), and use as graphics without permission?

Each room will be equipped with the following equipment:

• Presentation computer
• LCD projector and screen
• Appropriate microphones for type of session
• Wireless slide advancer
  
  

All primary presenters will be requested to submit and confirm all AV requests through the speaker portal by March 30, 2018.

ACVIM will be hosting a Speaker Headquarters (speaker ready room) again in 2018 and on-site check-in is REQUIRED for all presenters! This is to allow for all final presentations to be uploaded into the system. All meeting rooms are provided with presentation computers and are networked to a central server located in the Speaker Headquarters. This allows for our audio-visual partner, Production Resource Group (PRG), to feed the presentation into an additional room if the room reaches maximum capacity and we are forced to overflow the audience.

The Speaker Headquarters will be open Tuesday, June 13 through Saturday, June 16. Open hours for the Speaker Headquarters will be posted upon finalization of schedule. Please plan on check-in at the Speaker Headquarters four hours BEFORE your presentation!

Presenters are encouraged to bring their own memory device to the Speaker Headquarters if any changes have been made to the presentation after submitting or if you would like to save an edited version from the computers in the Speaker Headquarters. 

All presentations should be created in PowerPoint™. The ACVIM has created a standard PowerPoint™ template for all speakers to use. If you are creating your presentation in Prezi, on an Apple device, please ensure to include the Disclosure slide.

PRG will be on hand in the Speaker Headquarters to assist with any questions or assist in any way possible. In addition, here are a few more things you will be able to do in this room:

• Get help with technology questions
• Check to make sure all fonts appear as expected
• Make last-minute changes to your presentation
• Ensure any video clips or sound requirements are working properly
• Print your presentation
• Meet with your co-presenters to review your presentation

When the presentation is to be given, the file will be accessed via the conference menu on the computer in the meeting room. Once the presentation is launched, you (the speaker) will control the program from the podium using a computer mouse.

The best way to ensure your success is to come by the Speaker Headquarters on site. There are technicians there ready to assist you.