Congratulations on speaking at our upcoming ACVIM Forum. Included in these pages are helpful resources, tips and tools to keep in mind throughout the planning process. The term ‘Speakers’ also pertains to Moderators, Panelists, Facilitators and more.
New this year, all speakers will find their speaker contract items inside a speaker portal system. Each speaker will be provided login information to access all the information required for their speaking engagement at the 2017 ACVIM Forum.
Scientific & Interactive Session speakers will receive speaker contract information by the middle of January regarding their speaking engagement at the 2017 ACVIM Forum. Contract information will be sent mid month and a two-week turn around is requested.
Research Report and Research Abstract speakers will be contacted at a later time.
Along with your speaker contract, we do request one of the tax forms below be submitted through the speaker portal.
Speakers are asked to register themselves this year for the ACVIM Forum. There are many sessions and events that require preregistration that speakers may or may not prefer to register for. Accepted speakers should have already received instructions on how to complete registration. Please do not register prior to receiving this communication from ACVIM. Registration will open in December.
All presentations should be created in PowerPoint™. The ACVIM has created a standard PowerPoint™ template for all speakers to use that is set up in the 4:3 aspect.
2017 ACVIM Forum PowerPoint™ Template
If you choose not to use the presentation template, please make sure your presentation is developed in the 4:3 aspect as that is what our AV equipment onsite will support. In addition, please ensure you have the following within your presentation slides:
- Presentation title and speaker slide
Conflict of Interest Slide
- Questions slide
- Final slide with names and contact information for all speakers
Every speaker is required to have a Conflict of Interest slide within their slide deck. Click here for additional information on our Conflict of Interest policy
Presentation upload into our presentation management system will be available in January 2017.
ACVIM FORUM PROCEEDINGS
Veterinary Information Network (VIN) hosts the ACVIM Forum Proceedings online. All proceedings are due in early February 2017. All attendees and exhibitors will receive an email from VIN with login and access instructions prior to arrival onsite at the ACVIM Forum. On site, proceedings will be available at the Cyber Cafés, powered by VIN, online and through the mobile app.
2017 ACVIM Forum Proceedings Manuscript Guidelines
SPEAKER READY ROOM
ACVIM will be hosting a Speaker Ready Room again in 2017 and on site check-in is REQUIRED for all presenters! Check in is required to allow for all final presentations to be uploaded into the system. All meeting rooms are provided with presentation computers and are networked to a central server located in the Speaker Ready Room. This allows for our audio-visual partner, Production Resource Group (PRG), to feed the presentation into an additional room if the room reaches maximum capacity and we are forced to overflow the audience.
The Speaker Ready Room will be open Tuesday, June 6 through Saturday, June 10. Open hours for the Speaker Ready Room will be posted upon finalization of the schedule. Please plan on checking-in at the Speaker Ready Room four hours BEFORE your presentation!
Presenters are encouraged to bring their own memory device to the Speaker Ready Room if any changes have been made to the presentation after submitting or if you would like to save an edited version from the computers in the Speaker Ready Room.
All presentations should be created in PowerPoint™. The ACVIM has created a standard PowerPoint™ template for all speakers to use. If you are creating your presentation in Prezi, on an Apple device, please ensure to include the Disclosure slide.
PRG will be on hand in the Speaker Ready Room to assist with any questions or assist in any way possible. In addition, here are a few more things you will be able to do in this room:
Get help with technology questions
Check to make sure all fonts appear as expected
Make last-minute changes to your presentation
Ensure any video clips or sound requirements are working properly
Print your presentation
Meet with your co-presenters to review your presentation
When the presentation is to be given, the file will be accessed via the conference menu on the computer in the meeting room. Once the presentation is launched, you (the speaker) will control the program from the podium using a computer mouse.
The best way to ensure your success is to come by the Speaker Ready Room on site. There are technicians there ready to assist you
Each room will be equipped with the following equipment:
- Presentation computer
LCD projector and screen
- Appropriate microphones for type of session
- Wireless slide advancer
All primary presenters will be requested to submit and confirm all AV requests through the speaker portal by March 31, 2017.
SPEAKER PROMOTIONAL TOOLKIT
Speaker reimbursements are based on types of sessions being presented and are outlined in the speaker agreement.
To help you promote your participation as a speaker at the ACVIM Forum, we have created a Speaker Promotion Toolkit. Below, you will find useful tips on promoting your session through social media, videos, banners and more.
Please show at events, and share with your contacts and social network.
Engage yourself in ACVIM’s social channels. Don't just follow us, but get involved in conversations and encourage attendance to YOUR session—provide followers with an insiders look at what will be discussed.
Tweet about your session on our Twitter page and use the #ACVIMForum to follow all activities relating to ACVIM Forum
'Like' us on Facebook and share your updates on our wall.
Retweet/ Share/ Repost from our event channels.
If you engage on social media, please make sure you let your ACVIM contact know.
PRESENTATION PREVIEW VIDEO
Our Presentation Preview features one to two minute video clips where speakers outline the basics of what their session will cover as well as the benefits of attending. A simple web-cam, smartphone or digital camera video will be sufficient for posting. We will handle any conversion and uploading—you just have to send us your video. Please send your video(s) to Forum@ACVIM.org.
2017 ACVIM FORUM BANNER
Post on your website and event calendar, and available for use in your email signature.
Please link banner ads to www.ACVIMForum.org and be sure to use Alt tag: 2017 ACVIM Forum, June 7-10, 2017, Gaylord National Resort and Conference Center, National Harbor, MD.
If you require a different format or size, please contact Forum@ACVIM.org.
Download 2017 ACVIM Forum Banners