Important Dates and Deadlines

Important Dates and Deadlines

Leah Gayheart
Conference Partnerships Manager

Hannah Stuhr
Exhibits and Conference Specialist

Important Dates & Deadlines

Don't Miss these Details!

It's easy to forget the many details it takes to exhibit at the ACVIM Forum. From shipping dates to valuable opportunities to promote your presence at the event, stay on top of important conference deadlines by checking this page early and often. Not finding what you're looking for? Contact for any questions you may have.

 APRIL 2018

  Commercial Presentation and Knowledge Corner submission deadline 
  Space orders for advertising in on-site program to ACVIM

  Product categories and company descriptions updated in exhibitor portal
  (categories will be listed in the on-site program & mobile app)
  Exhibitor prize giveaway submission form to ACVIM

  Online exhibit badge portal opens
 MAY 2018

  Web banner artwork to ACVIM
  Artwork for advertising in on-site program to ACVIM
  Conference bag inserts order form to ACVIM
  Banner and meter board orders and artwork to ACVIM
  Lead retrieval due (early bird discount) 
  Conference bags arrive to fulfillment house
  Product Showcase panel artwork to ACVIM
  Exhibits delivery to Freeman warehouse (to June 6)
  Product Showcase video files to ACVIM
  Freeman services and advance orders for discounted pricing
  Audio visual and computer advance orders for discounted pricing
 JUNE 2018

  Exhibitor Appointed Contractor and COI forms due

  Live animals at booth request due
  Exhibitor personnel badge orders due online

  Exhibits delivery to show site

  Island booth setup: 12:00-5:00 pm

  Exhibitor registration open: 12:00-6:30 pm

  Exhibitor registration and booth setup: 7:00 am-7:00 pm

  2019 Exhibit on-site sales opens (to June 15)

  Exhibitor registration open: 7:00 am-7:00 pm

  Solutions Center open: 9:30 am-4:30 pm

  Solutions Center reopens for Wine and Cheese Happy Hour:  5:45-7:00 pm

  Solutions Center open: 9:30 am-4:30 pm

  Exhibit booth move-out: 4:30-10:00 pm