Important Dates and Deadlines

Important Dates and Deadlines

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Don't Miss these Details!

It's easy to forget the many details it takes to exhibit at the ACVIM Forum. From shipping dates to valuable opportunities to promote your presence at the event, stay on top of important conference deadlines by checking this page early and often. Not finding what you're looking for? Contact for any questions you may have.

 APRIL 2020
6   Online exhibit badge portal opens
13   Commercial Presentation and Knowledge Corner submission deadline
20   Space order for advertising in on-site program to ACVIM
20    Product categories and company descriptions updated in exhibitor portal 
  (categories will be listed in the on-site program & mobile app)
20   Exhibitor prize giveaway submission form to ACVIM 
 27  Web banner artwork to ACVIM
27  Artwork for advertising in on-site program to ACVIM
 MAY 2020
4   Conference bag inserts order form to ACVIM
4   Banner and meter board orders and artwork to ACVIM
11   Exhibits delivery to Freeman warehouse (to June 3)
11   Lead retrieval due (early bird discount) 
11   Product Showcase panel artwork to ACVIM
18   Product Showcase video files to ACVIM
18   Freeman services and advance orders for discounted pricing
25   Conference bag inserts arrive to fulfillment house (no earlier than May 4)
25   Audio visual and computer advance orders for discounted pricing
25   Exhibitor Appointed Contractor and COI forms due  
25   Live animals at booth request due 
 JUNE 2020
1   Exhibitor personnel badge orders due online 
9   Island booth set up: 12:00-5:00 pm
9   Exhibitor registration open: 12:00-5:00 pm
10   Exhibitor registration open and booth set up: 7:00 am-7:00 pm 
11   2021 Exhibit on-site sales opens (to June 12)
11   Exhibitor registration open: 7:00 am-7:00 pm
11   Solutions Center open: 9:30 am-7:00 pm 
11   Wine & Cheese Happy Hour within the Solutions Center: 6:00-7:00 pm
12   Solutions Center open: 9:30 am-4:30 pm
12  Exhibit booth move-out: 4:30-10:00 pm


Exhibit and Sponsorship Contacts:


Leah Headshot

Leah Gayheart
Associate Director, Strategic Partnerships

Hannah Headshot

Hannah Stuhr
Exhibits and Conference Specialist