Important Dates and Deadlines

Important Dates and Deadlines

Don't Miss these Details!

It's easy to forget the many details it takes to exhibit at the ACVIM Forum. From shipping dates to valuable opportunities to promote your presence at the event, stay on top of important conference deadlines by checking this page early and often. Not finding what you're looking for? Contact for any questions you may have.

 APRIL 2019
8   Commercial Presentation and Knowledge Corner submission deadline 
22   Space orders for advertising in on-site program to ACVIM
22   Product categories and company descriptions updated in exhibitor portal
  (categories will be listed in the on-site program & mobile app)
22   Exhibitor prize giveaway submission form to ACVIM
22   Online exhibit badge portal opens
 29  Web banner artwork to ACVIM
29  Artwork for advertising in on-site program to ACVIM
 MAY 2019
1   Conference bag inserts order form to ACVIM
3   Banner and meter board orders and artwork to ACVIM
6   Lead retrieval due (early bird discount) 
6   Product Showcase panel artwork to ACVIM
6   Exhibits delivery to Freeman warehouse (to May 29)
13   Conference bag inserts arrive to fulfillment house (no earlier than May 6th)
13   Product Showcase video files to ACVIM
15   Freeman services and advance orders for discounted pricing
24   Audio visual and computer advance orders for discounted pricing
24   Exhibitor Appointed Contractor and COI forms due  
24   Live animals at booth request due 
27   Exhibitor personnel badge orders due online
 JUNE 2019
4   Island booth setup: 12:00-5:00 pm
4   Exhibitor registration open: 12:00-6:30 pm
5   Exhibitor registration and booth setup: 7:00 am-7:00 pm
6   2020 Exhibit on-site sales opens (to June 7)
6   Exhibitor registration open: 7:00 am-7:00 pm
6   Solutions Center open: 9:30 am-7:00 pm
6   Wine and Cheese Happy Hour within the Solutions Center:  6:00-7:00 pm
7   Solutions Center open: 9:30 am-4:30 pm
7   Exhibit booth move-out: 4:30-10:00 pm


Exhibit and Sponsorship Contacts:


Leah Gayheart
Associate Director, Strategic Partnerships

Hannah Stuhr
Exhibits and Conference Specialist