Are you looking to join a mission-driven organization where you can make an impact? The American College of Veterinary Internal Medicine (ACVIM) is the American certifying organization for veterinary specialists in cardiology, large animal internal medicine, neurology, nutrition, oncology, and small animal internal medicine. Career opportunities at the ACVIM offer employees the ability to work in service of our Board-certified veterinary specialist members and support our mission to be the trusted leader in veterinary education, discovery, and medical excellence. You’ll be joining a team that is dedicated, passionate and highly values working in a collaborative environment.
Position Overview
This is an integral, front-line position that supports the organization by performing daily operations and duties that support ACVIM certification programs and guide ACVIM candidates through the process of becoming a Board-certified Diplomate. This position will work closely with the Senior Manager and requires heavy collaboration with all C&A team members, as well as cross-functional collaboration within the organization. The C&A Accreditation Specialist works in close partnership with candidates, volunteer committee members, and outside vendors to ensure all activities, requirements and deadlines of the programs are met.
All applications must include your cover letter and resume.
Essential Functions
- Develop and maintain expert knowledge of the ACVIM Board-certification processes.
- Responsible for the ongoing tracking and maintenance of candidate progress and serving as primary point of contact while guiding Candidates throughout the certification process.
- Serve as a staff liaison to volunteer committees involved with the C&A programs.
- Communicate via email and phone regularly to answer questions and facilitate communication between candidates and appropriate volunteer committees.
- Maintain vendor relationships.
- Process registrations, fees, submissions, and paperwork pertaining to the C&A programs.
- Works with test development partners and volunteers to operationalize each phase of the exam development process, including but not limited to item writing, item review, form development and standard setting.
- Assist with special projects and strategic initiatives as directed, under the guidance of the Senior Director and/or Senior Manager, to ensure C&A programs are efficient, specifically with candidate onboarding, examination and testing program, and credentialing.
- Assist with updates of website pages associated with the C&A programs to ensure accurate content in a timely manner.
- Achieve and maintain subject matter expertise in all certification platforms/software programs.
- Assist with ongoing development and maintenance of C&A tracking platform.
- Maintain policies and procedures related to C&A programs.
Minimum Qualifications
Education and Experience:
- Associate or bachelor’s degree preferred.
- Project management and/or exam development experience preferred.
- Certification and/or association industry experience preferred.
- A minimum of 5 years office administration experience, preferably in certification/accreditation, a membership association or nonprofit organization.
Skills/Knowledge:
- Exceptional written and verbal communication skills.
- Working knowledge of volunteer management and prior experience serving as a staff liaison to committees.
- Demonstrated ability to multitask and respond to a high volume of inquiries quickly.
- Extensive experience with Microsoft Office Suite and solid working knowledge of Adobe Acrobat Pro, experience with association management and online community software preferred; ability to learn new software applications with relative ease.
- Discriminating attention to detail and proficiency working autonomously, setting priorities, and meeting deadlines.
- Uses sound judgement and tact.
- Demonstrated ability to work independently
Personal Competencies:
- Strong communication skills and emotional intelligence.
- Highly collaborative.
- Relationship-focused, internally, and externally
- Ability to prioritize competing deadlines and cross-departmental goals, managing workflow efficiently across multiple product lines and departments.
- Organized and efficient with managing competing priorities and time.
- Comfort with adoption of technical systems.
- Dependability and discerning attention to detail
- Participates in continuous improvement efforts.
- Uses sound judgment and tact.
- Consistently models the ACVIM commitment to a respectful, diverse, inclusive, and collaborative work environment and adhere to all policies and procedures, including but not limited to, attendance, confidentiality, conflict of interest and ethical responsibilities.
Total Rewards
The ACVIM is a 501(c)6 not-for-profit organization offering a competitive total rewards package that enables us to find the best individuals to join our team. We emphasize work-life balance, with new team members accruing 12 annual vacation days in the first year, in addition to a generous paid holiday schedule. Employees are provided with 10 paid days of sick leave. Other benefits include medical, vision and dental insurance with 100% coverage of employee premiums available, a 401k plan with a generous employee match, the opportunity for flexible scheduling and hybrid remote working to meet your individual needs, and a casual dress code. The starting wage for this position is expected to be in the range of $22.00 - $34.00 per hour depending upon qualifications and experience.
The ACVIM provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.
To Apply
Please email your resume and cover letter with your contact information to Jobs@ACVIM.org explaining why you are looking for a new position and why you think you'd be a great fit at the ACVIM. Please list “Certification and Accreditation Specialist” in the subject line. No phone calls. You will receive confirmation if you have applied correctly. We look forward to hearing from you! All applications must include your cover letter and resume.