We are looking for a highly professional, detail-oriented, and technically skilled team member to join the ACVIM. The American College of Veterinary Internal Medicine (ACVIM) is the American membership and certifying organization for veterinary specialists in cardiology, large animal internal medicine, neurology, oncology, and small animal internal medicine.
Our mission is to be the trusted leader in veterinary education, discovery, and medical excellence.
This position will administer a wide range of tasks associated with the organization’s dedication to advancing research in the field of veterinary internal medicine. This position will collaboratively work with internal and external stakeholders on research initiatives, namely facilitating the organization’s grant programs, research consensus statements / endorsed statements, and serving as backup for editorial administrative work on behalf of the Journal of Veterinary Internal Medicine (JVIM).
Essential Functions
- Coordinate all aspects of ACVIM’s grant programs (Holliday Neurology Resident Research Grant, Knecht Resident Travel Awards, and others) to include timelines, calls for applications, committee awardee evaluation and selection, applicant notifications, contracts, distribution of award funds, dissemination of information and coordination with awardees to ensure receipt of necessary reports and deliverables.
- Coordinate all aspects of the ACVIM Endorsed Statements (AES) program to include working with communication staff to issue calls for topic submissions, compiling reports for volunteer leaders, tracking comments from members and panel members, panelist contracts, issuing stipend payments for panel members, organizing meetings, and working with panel leaders on the distribution of final statements and other deliverables.
- Provide staff support to the volunteer-led Education & Research Committee (ERC) and Cardiology Research Committee (CRC) and assist with budgeting and forecasting efforts.
- Serve as primary backup for Publications Specialist on JVIM duties to include checking in author manuscripts, assigning manuscripts coordinating with JVIM Editorial Board members, preparing reports, formatting, and copyediting, and assisting with special projects as requested.
- Work closely with the Cardiology Secretary and the CRC to support administration of the Cardiology Travel Exchange Program (PTEP) and Cardiology Pacemaker Fund Research Grants, including tracking, contracting, fund distribution and coordination with CRC.
- Work with volunteer leaders to field and respond to requests from individuals who wish to survey or poll the ACVIM membership for research purposes.
- Serve as primary staff liaison to the Morris Animal Foundation.
- Maintain research program records, reports and data ensuring items are labeled and archived appropriately.
- Collaborate with marketing and communications staff to ensure research related webpages are updated and accurate.
- Prepare reports or presentations for committees and the Board of Regents as requested.
Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience:
- Associate degree, or equivalent work experience.
- Prefer 2 years’ experience working in higher education, research foundation, nonprofit membership organization or similar environment.
Skills/Knowledge:
- Exceptional written and verbal communication skills.
- Exceptional project management skills.
- Advanced skills in use of all Microsoft Office modules and Adobe Acrobat Pro.
- Competency working in member databases and online application software platforms.
- Discriminating attention to detail and proficiency in working autonomously, meeting deadlines, identifying and setting priorities.
- Commitment to fostering a collaborative work environment across all parts of the organization.
- Professional and positive demeanor, self-starting behavior and effective organization skills with strong ethical standards.
The ideal candidate consistently demonstrates the following qualities:
- A discerning attention to detail.
- A focus on internal and external relationship development.
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to extract essential information from multiple sources in order to take action or communicate relevant information.
- Critical thinking in judgment, decision-making and communications.
Personal Competencies:
- Strong communication skills and emotional intelligence.
- Highly collaborative.
- Relationship-focused, internally, and externally.
- Ability to prioritize competing deadlines and cross-departmental goals, managing workflow efficiently. across multiple product lines and departments.
- Organized and efficient with managing competing priorities and time.
- Comfort with adoption of technical systems.
- Dependability and discerning attention to detail.
- Participates in continuous improvement efforts.
- Uses sound judgment and tact.
- Consistently models the ACVIM commitment to a respectful, diverse, inclusive, and collaborative work environment and adhere to all policies and procedures, including but not limited to, attendance, confidentiality, conflict of interest and ethical responsibilities.
Other Job Details
Position Type/Expected Hours of Work:
This is a full-time position. Work hours are Monday through Friday.
Travel:
National travel 1-2 times per year.
Total Rewards:
The ACVIM is a 501(c)6 not-for-profit organization offering a competitive total rewards package that enables us to find the best individuals to join our team. We emphasize work-life balance, with new team members starting with 12 annual vacation days in addition to a generous paid holiday schedule. Employees are provided 10 paid days of sick leave, encouraging people to stay home when they are sick. Other benefits include: medical, vision and dental insurance with 100% coverage of employee premiums available, a 401k plan with a generous employee match, the opportunity for flexible scheduling and remote working to meet your individual needs, a casual dress code and a dog-friendly office. The starting wage for this position is expected to be in the range is $49,900.00 - $57,200.00 per year depending upon qualifications and experience.
The ACVIM provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.
To Apply:
Please email your resume and cover letter with your contact information to
jobs@ACVIM.org with the subject line “Administrative Assistant, Research Program” explaining why you are looking for a new position and why you think you'd be a great fit at the ACVIM. No phone calls, please. We look forward to hearing from you!