Interested in joining the ACVIM team?

Are you looking to join a mission-driven organization where you can make an impact? The American College of Veterinary Internal Medicine (ACVIM) is the American certifying organization for veterinary specialists in cardiology, large animal internal medicine, neurology, nutrition, oncology, and small animal internal medicine. Career opportunities at the ACVIM offer employees the ability to work in service of our Board-certified veterinary specialist members and support our mission to be the trusted leader in veterinary education, discovery, and medical excellence. You’ll be joining a team that is dedicated, passionate and highly values working in a collaborative environment. 

 

Position Overview

The Exhibits & Sponsorship Manager will sell and fulfill all ACVIM sales opportunities in partnership with the Associate Director, Strategic Partnerships. Lead sales and fulfillment of ACVIM Forum exhibits and manages their own sponsorship sales pipeline for Forum and Advanced Continuing Education sponsorship programs. Support efforts include, but are not limited to, ACVIM Forum sponsorships and other organization initiatives. The Exhibits & Sponsorship Manager will develop and nurture industry support opportunities through interaction with established customers and the development of new prospects as well as manage sales outcomes and fulfillment. This position will require a broad knowledge of ACVIM’s services, products and how marketing techniques support industry needs. Excellent customer service skills supporting a service-focus mentality and a relationship building approach for account development are core foundational skills for this position. In addition, this position requires effective communication and the ability to influence and interact with all types of customers, with an intention to build business relationships to foster long term success. 

All applications must include your cover letter and resume.

Essential Functions & Responsibilities

Exhibit Sales & Management

• Oversee exhibit management for the ACVIM Forum (for both virtual and in-person events), including set up of tradeshow software, development of exhibits service kit, exhibitor registration and contracting, onsite exhibitor registration, deadline management, logistical fulfillment, onsite support, reporting (financial and pace), account receivables oversight, and survey development /analysis.
• Oversee development and fulfillment of exhibit hall floor plan, sponsor/exhibitor signage and structures inside the exhibit hall.
• Manage pre-show and onsite exhibitor sales for the ACVIM Forum, including scheduling, training, set up requirements and meeting with partners to secure future participation.

Sponsor Sales Management

• Manage ACVIM Continuing Education (ACE) and ACVIM Online course sponsorships including oversight of proposal development, executing agreements, invoice management, reporting, forecasts, payment collection and fulfillment of sponsor deliverables.
• Provide support and co-lead financial aspects of ACVIM Forum sponsorship income, including proposal development, executing agreements, invoice management, reporting, forecasts, and payment collection.
• Sponsor and advertising sales and fulfillment, including logistical fulfillment and procurement as needed, timeline management, partner communications, recognition, and surveys.
• Foster connections between industry relationships and the ACVIM membership.
• Oversight of promotional products for partner fulfillment, including research, negotiating pricing, procurement and developing good working relationships with third party vendors.
• Administer and fulfill partner programs as needed for industry strategic initiatives.
• Manage the sponsorship and advertising CRM database, including maintaining the database to track sponsorship sales across product lines, ensuring partner and prospect list integrity, developing and managing reports to track sales revenue and trends.

General

• Support marketing efforts to industry organizations, including email communications, website content and prospectus updates, advertising forms, and other miscellaneous collateral through extensive collaboration with marketing team and Associate Director, Strategic Partnerships.
• Manage budget for ACE and ACVIM Forum exhibits.
• Develop, report on, and monitor department budget and regularly monitor monthly financials.
• Monitor industry trends and develop strategies to identify prospects for cross selling product lines and developing new revenue-producing sponsorship and exhibitor opportunities.
• Service oriented account management, including diligent follow up and communication, managing and meeting timelines and supporting client fulfillment.
• Generate and cultivate new business relationships to build a strong pipeline while maintaining and growing existing partnerships.
• Attend industry events to meet with prospective and existing customers.

Additional responsibilities to include:

• Registration setup support and testing for ACVIM Forum and ACE programs.
• Staff ACE courses as needed.
• Lead project management and lead RFP process for potential event technology needs.
• Training and support of all event technology products and services.

 

Minimum Qualifications

Education and Experience

• A college degree in Business or Marketing is preferred.
• Certified Exhibit Management (CEM) preferred.
• Experience and proven track record in effective follow-up and negotiation skills and closing sales to maximize customer decision-making.
• 3-5 years of event sponsorship sales and exhibit operations required.
• Advanced level of experience with Microsoft Office Suite (MS-Word, Excel & Outlook a must) and solid working knowledge of CRM software systems, exhibit show management software and event technology platforms.
• Awareness of marketing strategies and initiatives that support sales efforts. 

Skills/Knowledge:

• Exceptional relationship and rapport building skills.
• Superb communication skills, both written and verbal
• Service-focus mentality
• Goal and results-oriented
• Creative problem solving
• Organized and a strong attention to detail.
• Adept ability to prioritize and manage multiple responsibilities.
• Demonstrated ability to close business.

Other Job Details

Supervisory Responsibility

This position has no supervision responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 30 pounds.

Position Type/Expected Hours of Work

This is a full-time position. Monday through Friday, with the occasional weekend as needed.

Travel

Travel nationally 3-5 times per year and maintain a flexible schedule.

Total Rewards

The ACVIM provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. 

The ACVIM is a 501(c)6 not-for-profit organization offering a competitive total rewards package that enables us to find the best individuals to join our team. We emphasize work-life balance, with new team members accruing 12 annual vacation days in the first year, in addition to a generous paid holiday schedule. Employees are provided with 10 paid days of sick leave. Other benefits include medical, vision and dental insurance with 100% coverage of employee premiums available, a 401k plan with a generous employee match, the opportunity for flexible scheduling and hybrid remote working to meet your individual needs, and a casual dress code. The starting wage for this position is expected to be in the range of $72,600 to $81,675/annually depending upon qualifications and experience.  

To Apply:

Please email your resume and cover letter with your contact information to Jobs@ACVIM.org explaining why you are looking for a new position and why you think you'd be a great fit at the ACVIM. Please list “Exhibits and Sponsorship Manager” in the subject line. No phone calls. You will receive confirmation if you have applied correctly. We look forward to hearing from you! All applications must include your cover letter and resume.

Job Type: Full-time

Starting Pay: $72,600 to $81,675/annually

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• 401(k) matching
• Flexible schedule
• Paid time off
• Life insurance