Exhibitor Resources

View the current floor plan to review other participating companies, and update company information through your Exhibitor Portal.

The ACVIM provides a range of targeted sponsorship opportunities to increase your visibility, reinforce your marketing efforts and drive traffic to your booth. With options to suit all objectives, the ACVIM team is here to help you maximize your participation all year long.

The ACVIM Forum’s invigorating blend of leading-edge scientific research, state-of-the-art lectures and exclusive networking connects you with the best and brightest in the veterinary industry. With hundreds of sessions and exhibiting companies, the 2020 ACVIM Forum is a must attend event for veterinary professionals.

Welcome to the Exhibitor Resource Center!

On behalf of the entire ACVIM Team, THANK YOU for making the decision to exhibit at the 2020 ACVIM Forum, in Baltimore, Maryland. At the ACVIM, we appreciate your support and know that you are committing valuable time and resources to participate in our conference. Therefore, we have created this Resource Center to provide you with the tools you need to maximize your investment.


Be sure to bookmark this page for easy access to your resources including important dates and deadlines, housing information as it becomes available, and more.

 

Show Services

Freeman is the official show services partner of the ACVIM Forum. Freeman’s online ordering system provides you with the ability to order a wide range of products and services as well as access important show information, forms and dates which include move-in/move-out schedules.

Exhibitor Badges - Opening April 2020

Exhibitor Additional Badges

Each exhibiting company will receive four complimentary badges per 100 square feet of booth space. Additional badges outside your complimentary allotment will be charged at $250 each. Online exhibit personnel badge orders will open April 6, 2020 and must be completed by Monday, June 1, 2020. Payment for additional badges requested onsite is required prior to printing the badge, no exceptions.

Lost or Misplaced Badges
Lost or misplaced badges onsite may be replaced for $50 and will require a photo ID. No name substitutions will be granted once badges have been printed.

Lead Retrieval - Coming April 2020

Lead retrieval is an excellent way to track traffic within your booth and capture leads. Showcare is the official lead retrieval services provider for the 2020 ACVIM Forum. Showcare will provide services and equipment at prevailing rates and terms. The ACVIM does not assume any liability related to the performance or nonperformance by this appointed contractor. Lead retrieval ordering will open April 2020.


Exhibitor Insider Newsletter Archive

Exhibitor newsletters will be sent on a monthly basis, December 2019-June 2020 to keep you informed of the most up-to-date information regarding the ACVIM Forum.

Recent newsletters will be posted here as they are sent.

Booking Your Hotel

Housing information for the 2020 ACVIM Forum will be available December 2019.

Upon reserving an exhibit booth for the 2019 ACVIM Forum, the company’s booth contact will receive an email containing a link to book hotel accommodations. This email will also include login information for the housing website, specific to your company.<br> <br> </p> <p style="text-align: center;"><i><span style="font-size: 18px; color: rgb(138, 26, 155);">Need Assistance?</span></i><br> <b>Experient Customer Service: </b><a href="mailto:acvimexh@experient-inc.com" class="ApplyClass"><span style="color: rgb(58, 74, 170);">acvimexh@experient-inc.com</span></a>    <b>ACVIM Contact:</b> <a href="mailto:Hannah@ACVIM.org" class="ApplyClass"><span style="color: rgb(58, 74, 170);">Hannah@ACVIM.org</span></a></p> <br> <br> <table class="" style="text-indent: 1px; width: 100%;"> <colgroup><col><col></colgroup> <tbody> <tr style="height: 98px;"> <td class="" colspan="2" style="text-align: center; vertical-align: middle;" bgcolor="#ddeffa" width="100" height="150"> <p style="text-align: center;"><span style="font-size: 18px; color: rgb(58, 74, 170);"><b>PLEASE BE AWARE:</b></span><span><span style="color: rgb(31, 73, 125);"><b> </b></span><br> </span><i>Every year we receive reports of companies posing as official travel vendors offering lodging. <br> They are <b>NOT</b> endorsed or affiliated with the conference. To book your lodging, please book <br> directly through the OFFICIAL housing link provided by <b>Experient, Inc.</b> <br> Please do not become a victim of these companies’ scams as the ACVIM will have no recourse.<br> </i></p> </td> </tr> </tbody> </table> <br> <br>

PLEASE BE AWARE: 
Every year we receive reports of companies posing as official travel vendors offering lodging.
They are NOT endorsed or affiliated with the conference. To book your lodging, please book
directly through the OFFICIAL housing link provided by Experient, Inc.
Please do not become a victim of these companies’ scams as the ACVIM will have no recourse.

GUARANTEED LOWEST HOTEL RATES FOR ATTENDEES & EXHIBITOR
ACVIM negotiates the lowest available rates with our hotel partners, and the rates are continuously monitored to ensure we are providing you with the greatest value.

SUPPORT THE CONFERENCE & STAY IN THE KNOW
More rooms booked in the block means we can better meet the needs of our attendees and exhibitors for future Forums and help keep out registration fees at a competitive market price. The important announcements and information the organization may share with attendees at check-in are provided only at hotels within the group block.

HOTEL INCENTIVES
By staying in the official hotel block you will receive complimentary extras like free internet access, restaurant discounts, spa discounts and much more. 

QUALITY ASSURANCE & CUSTOMER SERVICE
Official hotels are inspected by the ACVIM prior to your arrival. To better accommodate each guests needs, reservation protection is provided before, during and after your stay if any unexpected challenges should occur.

BETTER LOCATION = BETTER NETWORKING
The closer you are to the Forum, the greater chance of informal networking opportunities at hotels within the group block (as this is where majority of attendees are staying).


 YOU MUST REGISTER BEFORE YOU CAN BOOK A HOTEL ROOM

Hotel Reservations can only be made once your conference registration is complete, so please register first. Hotels will NOT accept reservations for the ACVIM room block if you call them directly. Upon registering, you will receive a confirmation email with a link to book your hotel accommodations through ACVIM's Official Housing Provider, Experient, Inc.

   HOTEL NAME DISTANCE TO BALTIMORE CONVENTION CENTER RATE
  Hilton Baltimore Inner  Harbor 
(HQ Hotel)
0.1 miles $229
  Baltimore Marriott Inner Harbor  at Camden Yards 0.2 miles $220
  Days Inn by Wyndham  Baltimore Inner Harbor 0.1 miles $169 
  Holiday Inn Baltimore - Inner  Harbor 0.2 miles $184 
  Hyatt Regency Baltimore Inner  Harbor 0.1 miles $229
  Lord Baltimore Hotel 0.4 miles $129
  Radisson Hotel Baltimore  Downtown - Inner Harbor 0.4 miles $119
  Sheraton Inner Harbor  0.1 miles $209
 

*All rates are based on single / double occupancy and additional occupants will incur additional fees.
Rates do not include state and local taxes or services fees.

As an exhibitor at the ACVIM Forum, you may have a number of questions as you start preparing for the conference. Get your questions answered by reviewing our frequently asked questions.