Exhibitor Resources

Don't Forget to Complete Your Tasks

Through the Exhibitor Portal, you can upload your logo and update your company information, register your booth personnel, make payments and view invoices, purchase lead retrieval, and much more. Additional key exhibitor information will be posted throughout the year.

Important Dates to Remember

It's easy to forget the many details it takes to exhibit at the ACVIM Forum. Stay on top of your game by checking this page early and often!

Sponsorship Opportunities

Put your company's name at the forefront of attendees' minds at the ACVIM Forum with 2019 sponsorship and advertising opportunities.

Welcome to the Exhibitor Resource Center!

On behalf of the entire ACVIM Team, THANK YOU for making the decision to exhibit at the 2019 ACVIM Forum, in Phoenix, Arizona. At the ACVIM, we appreciate your support and know that you are committing valuable time and resources to participate in our conference. Therefore, we have created this Resource Center to provide you with the tools you need to maximize your investment.


Be sure to bookmark this page for easy access to your resources including important dates and deadlines, housing information as it becomes available, and more.

Hotel Information

Sheraton Grand Phoenix Hotel (HQ Hotel)

   

Sheraton Grand Phoenix Hotel (HQ Hotel)
340 North 3rd Street
Phoenix, Arizona 85004

 View Map


Hotel Cut-Off Date:
Information coming soon.

The city's largest hotel, Sheraton Grand Phoenix is a contemporary haven in a prime location. Unpack and unwind in stylish rooms and suites, featuring modern essentials, gorgeous city views and a thoughtful collection of signature amenities. After a day of business or fun, refresh in our sparkling pool, sip cocktails in our stylish lounge or sit down to delectable American fare at our inviting District American Kitchen & Wine Bar. Just 10 minutes from Sky Harbor International Airport, near endless entertainment options, this hotel is a welcoming sanctuary in the heart of Phoenix.
YOU MUST BE REGISTERED BEFORE YOU CAN BOOK A HOTEL ROOM 


Hyatt Regency Phoenix

   

Hyatt Regency Phoenix
122 Street
Phoenix, Arizona 85004

 View Map


Hotel Cut-Off Date:
Information coming soon.

Located across the street from the Phoenix Convention Center, Hyatt Regency Phoenix places downtown Phoenix at your feet. Walk to the Arizona Center Shops and entertainment at CityScape, located two blocks from the hotel. Explore museums, culture, the arts, and the vibrant nightlife of downtown Phoenix just outside our doors.
YOU MUST BE REGISTERED BEFORE YOU CAN BOOK A HOTEL ROOM 


Renaissance Phoenix Downtown Hotel

   

Renaissance Phoenix Downtown Hotel
100 N. 2st St.
Phoenix, Arizona 85004

 View Map


Hotel Cut-Off Date:
Information coming soon.


Immerse yourself into the vibrant culture of Phoenix by staying at Renaissance Phoenix Downtown Hotel. After experiencing the unique style of their newly reimagined lobby, unwind in your perfectly appointed accommodations, which seamlessly blend modern sophistication with second-home comfort. Keep your workout routine in our modern fitness center, or relax in our heated rooftop pool. Before a day exploring downtown Phoenix or business, start your day with a coffee beverage from their on-site Starbucks® or a tempting breakfast from Marston's Cafe. For a taste of the Southwest, visit Dust Cutter, the hotel's signature restaurant. Along with the proximity to the Phoenix Convention Center, you will appreciate the hotel's ideal downtown location near Chase Field, Talking Stick Resort Arena and more.
YOU MUST BE REGISTERED BEFORE YOU CAN BOOK A HOTEL ROOM 


Hampton Inn & Suites Phoenix Downtown - SOLD OUT

   

Hampton Inn & Suites Phoenix Downtown (SOLD OUT)
340 North 3rd Street
Phoenix, Arizona 85004

 View Map


Hotel Cut-Off Date:
Information coming soon.

Stay at Hampton Inn & Suites Phoenix Downtown and be just steps from it all. The hotel is adjacent to the new ASU downtown campus and blocks from Fortune 500 companies like Ernst & Young and JP Morgan Chase. Walk to events at Phoenix Convention Center, restaurants at CityScape, Suns games at Talking Stick Resort Arena, and Diamondbacks games at Chase Field – all within a mile of the hotel.
YOU MUST BE REGISTERED BEFORE YOU CAN BOOK A HOTEL ROOM 


Show Services

Freeman is the official show services partner of the ACVIM Forum. Freeman’s online ordering system provides you with the ability to order a wide range of products and services as well as access important show information, forms and dates which include move-in/move-out schedules.

Exhibitor Badges

Exhibitor Additional Badges

Each exhibiting company will receive four complimentary badges per 100 square feet of booth space. Additional badges outside your complimentary allotment will be charged at $250 each. Online exhibit personnel badge orders will open March 1, 2019 and must be completed by Monday, May 27, 2019. Payment for additional badges requested onsite is required prior to printing the badge, no exceptions.

Lost or Misplaced Badges
Lost or misplaced badges onsite may be replaced for $50 and will require a photo ID. No name substitutions will be granted once badges have been printed.

Lead Retrieval

Lead retrieval is an excellent way to track traffic within your booth and capture leads. Showcare is the official lead retrieval services provider for the 2019 ACVIM Forum. Showcare will provide services and equipment at prevailing rates and terms. The ACVIM does not assume any liability related to the performance or nonperformance by this appointed contractor.




Exhibitor Marketing Toolkit


We're committed to helping you make your 2019 ACVIM Forum experience as profitable and productive to your business as possible. That's why we've created this Marketing Toolkit with valuable information and a selection of materials to boost your ROI and success. The Kit is loaded with everything you need to promote your presence at the show.



 2019 Exhibitor Marketing Toolkit            Download Banners            Download Logos 

Exhibitor Insider Newsletter Archive

Exhibitor newsletters will be sent on a monthly basis, December 2018-June 2019 to keep you informed of the most up-to-date information regarding the ACVIM Forum.

Recent newsletters will be posted here as they are sent.

Booking Your Hotel

Upon reserving an exhibit booth for the 2019 ACVIM Forum, the company’s booth contact will receive an email containing a link to book hotel accommodations. This email will also include login information for the housing website, specific to your company.

Need Assistance?
Experient Customer Service: acvimexh@experient-inc.com    ACVIM Contact: Hannah@ACVIM.org



PLEASE BE AWARE: 
Every year we receive reports of companies posing as official travel vendors offering lodging.
They are NOT endorsed or affiliated with the conference. To book your lodging, please book
directly through the OFFICIAL housing link provided by Experient, Inc.
Please do not become a victim of these companies’ scams as the ACVIM will have no recourse.



GUARANTEED LOWEST HOTEL RATES FOR ATTENDEES & EXHIBITORS
ACVIM negotiates the lowest available rates with our hotel partners with a special emphasis placed on early-bird rates offered for reservations made prior to early-bird deadline date.

SUPPORT THE CONFERENCE & STAY IN THE KNOW
More rooms booked in the block means we can better meet the needs of our attendees and exhibitors for future Forums and help keep our registration fees at a competitive market price. The important announcements and information the organization may share with attendees at check-in are provided only at those hotels within the group block.

HOTEL INCENTIVES
By staying in the official hotel block you will receive complimentary extras like free internet access, restaurant discounts, spa discounts and much more.

QUALITY ASSURANCE & CUSTOMER SERVICE
Official hotels are inspected by the ACVIM prior to your arrival. To better accommodate each guests needs, reservation protection is provided before, during and after your stay if any unexpected challenges should occur.

BETTER LOCATION = BETTER NETWORKING
The closer you are to the Forum, the greater chance of informal networking opportunities at hotels within the group block (as this is where a majority of attendees are staying).

YOU MUST RECEIVE YOUR PERSONALIZED LOGIN CREDENTIALS BEFORE YOU CAN BOOK A HOTEL ROOM/BLOCK.


Hotel reservations can only be made once you have completed the booth reservation process first.
 Hotels will NOT accept reservations for the ACVIM room block if you call them directly. Upon reserving your booth, you will receive a confirmation email with a link to book your hotel accommodations through ACVIM's Official Housing Provider, Experient, Inc.


HOTEL NAME
DISTANCE TO PHOENIX
CONVENTION CENTER
RATE*
Sheraton Grand Phoenix Hotel (HQ Hotel) 0.3 miles $209
Hyatt Regency Phoenix 0.2 miles $185
Renaissance Phoenix Downtown Hotel 0.3 miles $174
Hampton Inn & Suites Phoenix Downtown – SOLD OUT 0.4 miles $129
*All rates are based on single / double occupancy; additional occupants will incur additional fees.
Rates do not include state and local taxes or services fees. 

 

As an exhibitor at the ACVIM Forum, you may have a number of questions as you start preparing for the conference. Get your questions answered by reviewing our frequently asked questions.