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Important Dates and Deadlines

Don't Miss these Details

It's easy to forget the many details it takes to exhibit at the ACVIM Forum. From shipping dates to valuable opportunities to promote your presence at the event, stay on top of important conference deadlines by checking this page early and often. Not finding what you're looking for? Contact Mollie@ACVIM.org for any questions you may have.

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MARCH 2023

17.......Industry Sessions and Knowledge Corner submission deadline (for RACE-approval)

27.......Online exhibit badge portal opens

 

APRIL 2023

4.......Space orders for advertising in on-site Event Program to ACVIM

14.....Artwork for advertising in on-site Event Program to ACVIM

14.....Product categories and company descriptions updated in exhibitor portal 
          (categories will be listed in the on-site Event Program & mobile app)

14.....Exhibitor prize giveaway details to ACVIM 

25.....Web banner artwork to ACVIM

 

MAY 2023

1.......Banner and meter board orders and artwork to ACVIM

1.......Lead retrieval due (early bird discount) 

1.......Product Showcase panel artwork and video files to ACVIM

1.......Specialty promo items due to fulfillment house (no earlier than April 25)

15.....Exhibits delivery to Freeman warehouse (to June 8)

15.....Audio visual and computer advance orders for discounted pricing

15.....Exhibitor Appointed Contractor and COI forms due  

15.....Live animals at booth request due 

16.....Freeman services advance orders for discounted pricing

 

JUNE 2023

5.......Exhibitor personnel badge orders due online  

13.....Island booth set up: 12:00-5:00 pm

13.....Exhibitor registration hours: 12:00-5:00 pm

14.....Exhibitor registration hours and booth set up: 7:00 am-7:00 pm 

15.....Exhibitor registration hours: 7:00 am-7:00 pm

15.....Solutions Center hours: 9:00 am-7:00 pm (Hours subject to change)

15.....2024 Exhibit on-site sales

15.....Wine & Cheese Happy Hour inside the Solutions Center: 6:00-7:00 pm

16.....Solutions Center hours: 10:00 am-4:30 pm (Hours subject to change)

16.....2024 Exhibit on-site sales

16.....Exhibit booth move-out: 4:30-10:00 pm

 
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